The STUDENTS' UNION of the Salvatorian Institute of Philosophy and Theology is the corporate association of all students of the Institute for the purpose of pursuing and attaining the aims and objectives stated below.
Incoming students become members of the Union upon formal registration at the Institute and reception of their individual ID-cards. They remain so while they continue as students at the Institute.
1.3 Aims and Objectives
The STUDENTS' UNION, through its various organizations and activities, and in line with the regulations of the Institute, strives to achieve the following aims and objectives:
2.1 General Assembly
2.1.1 General assembly of the Union is the meeting of all its members to deal with the matters contained in 1.3 and others in accordance with this Statute.
2.1.2 Fr the General Assembly to proceed validly at least 66% of the members of the Students' Union must be present.
2.1.3 There will be an ELECTIVE general Assembly on the last Monday of classes before the final Exams of the Second Semester to elect the members of the Students' Council for the coming academic year.
2.1.4 There will be an ordinary General Assembly in every Semester on a date set by the President upon consultation with the Students' Council and the respective deans of studies with the confirmation of the Rector.
2.1.5 Extraordinary General Assemblies may be called at any time of the year by the president with the approval of the Students' Council, to attend to important and urgent matters.
2.1.6 In the General Assembly at the beginning of the academic year, the President and his Council must present to the students' body. Their program of the semester, including the budget; in the General Assembly at the end of the academic year, the President and his Council have to present a report of their leadership.
2.1.7 The following are the duties and functions of the general Assembly:
2.1.8 There will be a meeting of the Students' Union with the Rector at a specified date, to be agreed between him and the Students' Council, for the purpose of sharing information about the State of the Institute and of evaluating its progress. In the same meeting deans of studies will clarify academic matters that need to be brought to the attention of all students.
2.2 Students' Council
2.2.1 Name: The STUDENTS' COUNCIL is the coordinating and governing body of the Students Union, composed of the following officials:
2.2.2 After the approval of the Rector, the STUDENTS' COUNCIL takes office at the beginning of the first semester of the academic year.
2.3 Duties and Functions of the Council
2.3.1 Upon convocation and under the leadership of the President, the Council meets at least twice every semester.
2.3.2 Discusses, approves and implements issues or policies passed at the ordinary or extraordinary Assemblies of the Union.
2.3.3 Plans and evaluates those measures which are deemed necessary to achieve the aims and objectives of the Union.
2.3.4 Coordinates with the Administration and the staff and cooperates with them in matters concerning arrangements and preparations for various functions at the Institute.
2.3.5 Discusses and evaluates students' concerns prior to their presentation to the Administration, the Staff or individual officials of the Institute.
2.3.6 In consultation with the members of the union, organizes permanent and 'ad hoc' Committees and appoints members and the animator of these committees.
2.3.7 To prepare agenda for the General Assembly.
2.3.8 To approve the budget and evaluate the financial report from the treasurer.
2.3.9 To evaluate and approve suggestions put forward by various committees.
2.4 Duties and Functions of the Different Officials
2.4.1 The President
2.4.2 The Vice-President
2.4.2 The Secretary
2.4.2 The Treasurer
2.5 Working Committees
2.5.1 After the STUDENTS' COUNCIL has been lawfully elected and after its confirmation by the Academic Senate, at the beginning of the new Academic year, it will proceed to the setting and organization of the different working COMMITTEES in consultation with the students and according to 2.5.2.
2.5.2 Each COMMITTEE will be composed of a member of the students' Council, as animator, and as many appointed members as necessary taking into consideration the activities entrusted to the Committee, the talents and qualifications of the individuals and their readiness and availability to serve the common cause of the Students' Union.
2.5.3 The following are the Committees and their functions:
188.8.131.52 Social and Cultural Committee
184.108.40.206 Music-Liturgical Committee
220.127.116.11 Games and Sports Committee
18.104.22.168 Artistic and Decorating Committee
This is a committee that deals with all matters of art, craft and decoration in the Institute. It forms the following duties and functions:
22.214.171.124 Academic Committee
This is the committee that deals with academic matters. It consists of all the class representatives, faculty representatives and other appointed members. Its duties and functions are:
126.96.36.199 Journalistic Committee
This committee deals with matters of journalism and publication of students' issues. Functions and duties of this committee are:
2.5.4 When circumstances so demand, the students' Executive Council by itself or upon recommendation of any of the permanent Committees may appoint special 'ad hoc' committee to attend to particular events or to take care of some other relevant needs.
2.5.5 Working committees, whether permanent or 'ad hoc' are dependent upon the Students' Executive Council and accountable to it both in the decision making process and in the process of implementation of policies.
3.1 Active and Passive Voice in the Electoral Process
3.1.1 In as much as the electoral process will take place at the end of the School year (2.1.3), all students dully enrolled at the Institute will enjoy active voice in accordance with 1.2 of these statutes.
3.1.2 Considering however, the particular and stressful conditions of the III year of Philosophy and the IV year of Theology (with the writing and presentation of essays, and the written and oral Baccalaureate Examinations), students who at the time of election are enrolled in the II year of Philosophy and III year of Theology will not have passive voice, and cannot stand as candidates for general, departmental or congregational positions related to the Students Executive council, neither can they be later appointed as members of committees.
3.2 Procedures of Election
3.2.1 There will be an electoral commission consisting of the out-going members of the Executive Council. This commission is in charge for the preparation and conducting the election.
3.2.2 The election commission has to make known the day for election three weeks before.
3.2.3 For the election to take place validly at least 70%, that is two-third of the members of the students' union, must be present.
3.2.4 For the election to be valid, the Patron or any other member of staff must be present as observers and witnesses.
3.2.5 All members of the students' executive council must be elected by secret ballot and by absolute majority of those present.
3.2.6 The Patron and electoral commission will report the results of the election to the Rector for confirmation.
3.2.7 After the confirmation of the newly elected leaders, the electoral commission ceases to exist automatically. If the elected are not confirmed, a preparation for another election must start immediately under the same electoral commission.
3.3 Vacant Office and Termination of Period of Office
3.3.1 An office is considered vacant when the resignation of any official is accepted by the Rector or when the official is voted out of office by the vote of no confidence of the Students.
3.3.2 In case one ceases to be a student of the Institute, either by dismissal or by withdrawal, he/she automatically loses his membership, rights and privileges of his office and cannot continue holding the office.
3.3.3 In case an official is absent from office, without official information, for 15 days, the office is considered vacant and new by-election must take place within the next 15 days. In such a case the official loses the right to vie for the same office in the next by-election.
3.3.4 One is free to resign whenever he/she cannot fulfill the duties and responsibilities of a given office. However, just reasons for resigning must be given, and the procedures for resigning must be followed.
3.3.5 For any resignation to be valid, the following procedures must be followed:
3.3.6 For a just cause, the administration of the Institute can be requested to remove an official from office, or it may do so by its own initiative.
3.3.7 An official can be voted out of office through the vote of no confidence by at least 70% of all students, when they find that he/she does not execute his/her official duties properly. This vote has effect when approved by the Rector.
3.4 The Patron of the Students' Union
3.4.1 The Patron is a member of Staff who serves in an advisory capacity to the Students' Executive Council and to the Students' Union, assisting in their Organization and development and giving them moral support and counseling.
© 2005 Salvatorian Institute of Philosophy and Theology, Morogoro, Tanzania
Last update: July 19, 2005